TESS · FREE AGENT RESOURCE

Transaction File Audit

Agents: Use this checklist to help keep your transaction file complete for the property, your broker, and your local real estate association.

STEP 1 · PROPERTY LOCATION

Enter the property city or ZIP code

We’ll use the property location to identify city-specific forms, disclosures, retrofit, inspection, and other local requirements.

Enter a city or ZIP code to add property-specific local items.
STEP 2 · TRANSACTION SIDE

Which side are you representing?

Choose Buyer, Listing, or Dual. Dual / View All is selected by default.

✓ Dual / View All selected
Filter situational forms.
STEP 3 · BROKER / ASSOCIATION

Does your broker or association require additional file documents?

These may be required for your brokerage file even when they are not tied to the property location.

Optional — use this for your broker or association file requirements.
FILE STATUS
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California real estate transaction checklist for agents

Review buyer-side, listing-side and local transaction file items, then track which items are accounted for in your California residential resale transaction file.

Property-specific local requirements
Broker / association file requirements
Broker / association reviewConfirm any additional documents your broker or association requires for the transaction file.
Showing Buyer + Listing items.
C.A.R. = standard form code. LOCAL = local item. TESS REVIEW = recommended file check.

Representation & Contract

RPA-CA California Residential Purchase Agreement

Purchase agreement. Keep the final signed copy.

Verify source ↗
BCO Buyer Counteroffer

Include if used in the final agreement.

Verify with C.A.R. ↗
SCO Seller Counteroffer

Include if used in the final agreement.

Verify with C.A.R. ↗
SMCO Seller Multiple Counteroffer

Include if used in the final agreement.

Verify with C.A.R. ↗
AD Disclosure Regarding Real Estate Agency Relationships

Agency disclosure, when applicable.

Verify source ↗
AC Confirmation: Real Estate Agency Relationship

Confirms the agency relationship.

Verify source ↗
BRBC Buyer Representation and Broker Compensation Agreement

Buyer representation agreement.

Verify source ↗
RLA Residential Listing Agreement – Exclusive

Listing agreement.

Verify source ↗
SBSA Statewide Buyer and Seller Advisory

Statewide buyer and seller advisory.

Verify source ↗
BCA Broker Compensation Advisory

Review where applicable.

Verify source ↗

Property Disclosures

TDS Real Estate Transfer Disclosure Statement

Statutory disclosure where applicable.

Verify source ↗
SPQ Seller Property Questionnaire

Common supplemental seller disclosure.

Verify source ↗
AVID Agent Visual Inspection Disclosure

Agent visual inspection documentation where applicable.

Verify source ↗
SA Seller Advisory

Seller advisory where applicable.

Verify source ↗
SFLS Square Foot and Lot Size Advisory

Review when property size representations are relevant.

Verify source ↗
SOLAR Solar Advisory and Questionnaire

When solar is applicable.

Verify source ↗
BHAA Buyer Homeowner Association Advisory

When property is in a common-interest development.

Verify source ↗
BHIA Buyer Homeowner's Insurance Advisory

Insurance advisory where applicable.

Verify source ↗

Investigation & Contingencies

BIA Buyer's Inspection Advisory

Inspection advisory.

Verify source ↗
BIE Buyer's Inspection Elections

If used for inspection elections.

Verify source ↗
RR Request for Repair

If buyer requests repairs or credits.

Verify source ↗
RRRR Seller Response and Buyer Reply to Request for Repair

If used in repair negotiations.

Verify source ↗
NBP Notice to Buyer to Perform

If used.

Verify source ↗
NSP Notice to Seller to Perform

If used.

Verify source ↗
CR Contingency Removal

Confirm applicable contingency-removal documentation.

Verify source ↗

Changes & Special Circumstances

ADM Addendum

Track executed addenda affecting transaction terms.

Verify source ↗
AEA Amendment of Existing Agreement Terms

Track executed amendments.

Verify source ↗
SIP Seller in Possession Addendum

When seller remains in possession after close.

Verify source ↗
BEO Buyer Early Occupancy Addendum

When buyer occupancy before close applies.

Verify source ↗
AOAA Assignment of Agreement Addendum

If assignment is involved.

Verify source ↗
TA Trust Advisory

When trust ownership/representation applies.

Verify source ↗

Closing / Cancellation

CC Cancellation of Contract, Release of Deposit & Joint Escrow Instructions

If transaction is cancelled; verify authority and current form.

Verify source ↗
AS Seller's Affidavit of Nonforeign Status

FIRPTA-related seller documentation where applicable.

Verify source ↗
AB Buyer's Affidavit (FIRPTA Compliance)

FIRPTA-related buyer documentation where applicable.

Verify source ↗

File Administration

Executed escrow instructions / amendmentsTESS REVIEW

Recommended file-review item; not labeled as a C.A.R., DRE, or local-board requirement.

Verify source ↗
Title / preliminary report and material title updatesTESS REVIEW

Recommended file-review item; not labeled as a C.A.R., DRE, or local-board requirement.

Verify source ↗
Natural hazard disclosure / applicable hazard reportsTESS REVIEW

Recommended file-review item; not labeled as a C.A.R., DRE, or local-board requirement.

Verify source ↗
Deposit evidence / escrow receipt in fileTESS REVIEW

Recommended file-review item; not labeled as a C.A.R., DRE, or local-board requirement.

Verify source ↗
Inspection reports and delivery/receipt trackingTESS REVIEW

Recommended file-review item; not labeled as a C.A.R., DRE, or local-board requirement.

Verify source ↗
HOA / common-interest documents and delivery trackingTESS REVIEW

Recommended file-review item; not labeled as a C.A.R., DRE, or local-board requirement.

Verify source ↗
Lender / appraisal / loan contingency documentationTESS REVIEW

Recommended file-review item; not labeled as a C.A.R., DRE, or local-board requirement.

Verify source ↗
Commission / broker compensation documentationTESS REVIEW

Recommended file-review item; not labeled as a C.A.R., DRE, or local-board requirement.

Verify source ↗
Material emails or written transaction instructions retainedTESS REVIEW

Recommended file-review item; not labeled as a C.A.R., DRE, or local-board requirement.

Verify source ↗
Final closing statement / settlement statementTESS REVIEW

Recommended file-review item; not labeled as a C.A.R., DRE, or local-board requirement.

Verify source ↗
Closing / recording confirmationTESS REVIEW

Recommended file-review item; not labeled as a C.A.R., DRE, or local-board requirement.

Verify source ↗
Final transaction package retained under broker procedureTESS REVIEW

Recommended file-review item; not labeled as a C.A.R., DRE, or local-board requirement.

Verify source ↗
IMPORTANT DISCLAIMER

This is an organizational and educational file-review aid—not legal advice and not a determination that a transaction is compliant. Forms, laws, association resources and brokerage requirements change. Not every item applies to every transaction, and additional items may be required. Verify current forms and requirements with C.A.R., DRE, your broker, local association, escrow/title providers and qualified advisers. TESS does not guarantee completeness, accuracy, currency or error-free content and disclaims responsibility for reliance to the fullest extent permitted by law.